DPS
Dynamic Procurement System
for construction, repair, maintenance and improvement
works, supplies and services
and all associated works, supplies and services
Appointed Company
Energy Efficient Solutions Group
Embedded Files
Overview
Overview
This Dynamic Purchasing System (DPS) is for contracting authorities throughout the UK as a procurement route to deliver single or multi-site projects, programmes or term contract in relation to both planned and responsive minor works in the construction, repair, maintenance and improvement of both housing and non-housing.
Key features:
Compliant - tendered and managed in accordance with PCR 2015
Comprehensive - covers all planned and responsive works
1% levy - no other hidden charges, eg. no access fees, annual fees or project registration fees
'Anywhere' - for use by any contracting authority, anywhere in the UK
'Anything' – housing or non-housing, single or multi-site projects, programmes and term contracts
Simple process - from tender to project registration to delivery
Project assignment: the 'dynamic consortia' model
This DPS can also be used in tandem with B2G frameworks. If a significant part of a project may be sub-contracted, the framework supplier may assign it in whole or part to their approved/specialist contractor registered on the DPS, who then contracts with the client under the DPS and delivers the project.
It's been specially designed to work in conjunction with our flat roofing full systems framework where the supplier's system is installed by their approved contractor, who manages all on-site operations and is thus better suited to contract directly with the client, but the system supplier remains closely involved throughout, from pre-installation design to post-project warranty.
Historically suppliers and contractors would have to form a consortium in advance of a framework bid, which is not only cumbersome and time consuming to assemble in advance of any project being awarded, but also limits the potential for clients to select the most suitable contractor when each project arises.
This approach, where consortia can develop dynamically, and approved contractors can be vetted and added via the DPS at any time, enables both clients and suppliers to optimise both efficiency and compliance in both procurement and delivery of a project.
If you want your budget spent on property, not procurement, B2G offers compliant, cost effective procurement routes.
Please contact us for more information and/or download the project registration form from this website.
Specification
Specification
assures compliance and build quality
Asset Class:
Both housing and non-housing
Project Size:
From single smaller site to complex multi-site projects, programmes and term contracts
Work Type:
The delivery of construction, repair, maintenance and improvement works, supplies and services including:
Flat Roofing
Pitched Roofing
Insulation & Energy Efficiency
Windows & Doors
Kitchens & Bathrooms
Heating
Electrical
Painting & Decorating
Disability Adaptations
Scaffolding
Groundworks
Landscaping
Demolition
Security
Cleaning
Waste Collection & Disposal
and all associated works, supplies and services
For more details about the specification, which also addresses project control and on-site performance as well as applicable Codes of Practice, please contact a member of the B2G team or our appointed suppliers.
Social Value
Social Value
community benefit comes as standard
As a requirement for being appointed to the framework every bidder confirmed their willingness to deliver all the measures set out in the Considerate Constructors Scheme's Social Value Checklist which, depending on the size and nature of the Project and the needs of the local community, might include:
Local employment
Full & part time; apprenticeships; work experience
Supply chain
Local sub-contractors, suppliers, social enterprises, NGOs & charities
Supplies & equipment
Locally manufactured; reused or recycled; or sustainably sourced
Community engagement
Educational (eg. engaging with local schools & colleges etc); social (eg. engaging with local clubs & charities etc); or environmental (eg. litter patrol & work parties etc)
Selection
Selection
proven capability, nationwide
This DPS is a single lot covering all parts of the UK.
Within this, suppliers can restrict their area of focus, and buyers can use those suppliers' preferences to restrict invitations. The criteria to determine capability may include, but not be limited to, technical performance, past performance, ability to deliver the project within the required timescale due to workload, geographic capability and or financial standing at the time of the project, or supplier preferences recorded and maintained by B2G with regards to project value and or location and or work type and or third party accreditations held by the Supplier.
The principle options are as follows:
Work type:
Naturally, suppliers select the specialism for which they wish to be considered (and have provided referencs and certification etc) as follow:
Flat Roofing
Pitched Roofing
Insulation & Energy Efficiency
Windows & Doors
Kitchens & Bathrooms
Heating
Electrical
Painting & Decorating
Disability Adaptations
Scaffolding
Groundworks
Landscaping
Demolition
Security
Cleaning
Waste Collection & Disposal
Active regions:
Suppliers select the region/s in which they should be considered 'active', and may update their preferences at any time. To minimise carbon footprints and optimise procurement efficiency, Buyers may restrict invitations to Suppliers who are 'active' in region/s where services will be delivered, and Suppliers may decline Buyer invitations to deliver services in regions where the Supplier is not 'active'. Notwithstanding the above, Buyers retain the right to invite and contract with any Supplier to deliver services anywhere in the 'lot' (ie. the UK), and Suppliers retain the right to deliver services for any Buyer anywhere in the 'lot' (ie. the UK).
England - North East
England - Yorks & Humber
England - North West
England - West Midlands
England - East Midlands
England - East Anglia
England - London Boroughs
England - South East
England - South West
Wales - North (& Mid)
Wales - South (& Mid)
Scotland - West & South
Scotland - East & Borders
Scotland - North East
Scotland - Highlands & Islands
Northern Ireland
Contract value:
Suppliers select the maximum and minimum contract value they would wish to bid for (the 'ceiling' and 'floor') and may update their preferences at any time. To optimise procurement efficiency for all parties, Buyers may restrict invitations to Suppliers whose preferences match the anticipated value of the call off project.
Project assignment:
If a Project is awarded under a B2G framework and a significant part of the Project is to be sub-contracted to a specialist/contractor/installer who is on a pre-approved list of the framework supplier, and who is also registered on this DPS, then to optimise efficiency in both procurement and delivery of the Project, the B2G framework supplier may assign the Project or part thereof and the Buyer may contract directly with the assignee Supplier to deliver those works, supplies and or services under the auspices of the framework supplier and compliant with the specification, standards and regulations set out in the framework documents.
Call Off Process
Call Off Process
flexible and efficient
Buyers can award a contract to any supplier confident they will deliver to a quality that meets or exceeds all regulations and standards, and in full support of the Public Services (Social Value) Act 2012.
Registration
The Buyer registers the project with B2G
Selection
Option 1 - Mini-Competition: In accordance with Clause 54 of the Public Contracts Regulations 2015 buyers run a restricted procedure, inviting all eligible and capable suppliers registered on the DPS where the criteria to determine capability may include, but not be limited to, technical performance, past performance, ability to deliver the project within the required timescale due to workload, geographic capability and or financial standing at the time of the project, or supplier preferences recorded and maintained by B2G with regards to project value and or location and or work type and or third party accreditations held by the Supplier.
Option 2 - Assignment: If a Project is awarded under a B2G framework and a significant part of the Project is to be sub-contracted to a Supplier registered on this DPS, then to optimise efficiency in both procurement and delivery of the Project, the B2G framework supplier may assign the Project or part thereof and the Buyer may contract directly with the assignee Supplier to deliver those works, supplies and or services under the auspices of the framework supplier and compliant with the specification, standards and regulations set out in the framework documents.
Contract
The Buyer contracts the Supplier using the JCT/SBCC, NEC and/or PPC/FAC/TAC suites of contracts or Pre-Contract Service Agreements (PCSA) or the Buyer’s modified version of such standard forms.
Delivery
The Supplier delivers the project according to the agreed terms and KPIs, and B2G monitors the project.
Key Data
Key Data
Official publication numbers
Title
Construction and RMI works, supplies and services
Code
B2G DPS
Start date
22 November 2022
Term
12 months, auto-renewable, until B2G serves notice
CPV
Main:
45000000 Construction work;
Additional:
35120000 - Surveillance and security systems and devices
45000000 - Construction work
50700000 - Repair and maintenance services of building installations
71200000 - Architectural and related services
71300000 - Engineering services
71500000 - Construction-related services
71800000 - Consulting services for water-supply and waste consultancy
90510000 - Refuse disposal and treatment
90520000 - Radioactive-, toxic-, medical- and hazardous waste services
90710000 - Environmental management
90911000 - Accommodation, building and window cleaning services
90914000 - Car park cleaning services
90919000 - Office, school and office equipment cleaning services
90920000 - Facility related sanitation services
NUTS
UK - United Kingdom
Cost
A levy of 1% is payable on all call off project invoices. There are no other management fees.
Contracting Authority
Gold Hill Housing Association (National registration # IP17437R)
DPS Manager
B2G Ltd for and on behalf of GHHA (Company registration # 12271806)
Buyer eligibility
Any publicly funded organisation and or contracting authority in the United Kingdom as defined by the Public Contracts Regulations 2015 including but not limited to any central government department, agency, devolved administration and or national/non-departmental public body or any local authority, unitary authority, or subsidiary or joint-venture vehicle of a local or unitary authority, or any arms-length management organisation or council owned company, or any school, college, university, education trust or authority, or any transport authority or service provider, or any health authority, council, board or trust, or any police, fire, rescue or emergency service, or any housing association, registered social landlord or tenant management organisation or any registered charity may access B2G frameworks and dynamic purchasing systems as a Buyer, as may any private sector organisation, particularly those established by public sector organisations to deliver public services.
Evaluation
Above all we aim to assure proven competence. Each section of the bid document is scored separately:
Standard Questions
This section is pass/fail. Standard Questions were based on PAS91 & ESPD format, covering company and financial standing.Social Value
All bidders confirm they will support social value measures clients may request, across four categories (in accordance with the Social Value Checklist developed by the Considerate Constructors Scheme) covering local employment, supply chain, supplies and equipment, and community engagement.Quality
We focus on competency and proven capability, with a focus on third party certification and case studies, and in the case of the latter we pro-actively seek client confirmation that projects were or are being delivered to the client's satisfaction.Price
This being a DPS, we do not collect or evaluate pricing at the registration stage. However our philosophy tallies with the government’s Should Cost Modelling, with its focus on achieving competitive sustainable pricing rather than a race to the bottom.
Award
For information about this DPS please contact B2G.
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