VS22

Voids Services

Vacant property management throughout the UK

Our suppliers are able to offer a comprehensive all-in-one vacant property management service to any UK contracting authority for any property anywhere in the UK, comprising property clearance, cleaning, protection and maintenance services, together with a call centre facility capable of offering both business and out-of-hours service to co-ordinate all of the above.

Key features:

  • Compliant - frameworks tendered and managed in accordance with PCR 2015

  • 1% levy - no other hidden charges, eg. no access fees, annual fees or project registration fees

  • Direct award - go straight to contract with any supplier

  • 'Anywhere' - for use by any contracting authority, anywhere in the UK

  • 'Anything' – housing or non-housing, single or multi-site projects, programmes and term contracts

  • Fully adjustable weighting - pre-set at 50/50 quality/price

  • Simple process - from tender to project registration to delivery


So if you want the budget spent on the property, not the procurement, B2G offers a compliant, cost effective route to clients who know what’s needed (eg. continuity of service, repetition of a successful formula, or capitalisation of time already invested planning/surveying etc) and need to get going.

Key Data VS22 - Voids Services

Official publication numbers

PIN: 2021/S 000-030807

CN: 2022/S 000-001949

CAN: 2022/S 000-011291

Title

Voids Services

Code

B2G VS22

Term

Launch 1 May 2022, annual term with automatic renewal subject to ongoing usage, suitability and certification

CPV

Main:

70330000 - Property management services of real estate on a fee or contract basis

Additional:

35120000 - Surveillance and security systems and devices

45111200 - Site preparation and clearance work

71421000 - Landscape gardening services

79512000 - Call centre

79710000 - Security services

90510000 - Refuse disposal and treatment

90520000 - Radioactive-, toxic-, medical- and hazardous waste services

90910000 - Cleaning services

Lot

UK-United Kingdom

Value

£100m, across all lots

Weighting

50% Quality / 50% Price

Contracting Authority

Gold Hill Housing Association (National registration # IP17437R)

Framework Manager

B2G Ltd for and on behalf of GHHA (Company registration # 12271806)

Framework cost

A levy of 1% is payable on all call off project invoices. There are no other management fees.

Buyer eligibility

Any publicly funded organisation or contracting authority in the UK as defined by the Public Contracts Regulations 2015 including but not limited to any central government department, agency, devolved administration and or national/non-departmental public body or any local authority, unitary authority, or subsidiary or joint-venture vehicle of a local or unitary authority, or any arms-length management organisation or council owned company, or any school, college, university, education trust or authority, or any transport authority or service provider, or any health authority, council, board or trust, or any police, fire, rescue or emergency service, or any housing association, registered social landlord or tenant management organisation or any registered charity may access B2G frameworks as a Buyer, as may any private sector organisation, particularly those established by public sector organisations to deliver public services.

Suppliers & Lot

proven capability, nationwide


VS22 is a single lot framework covering all parts of the UK, within which each Supplier can designate (and update) their active regions and preferred project value ceilings and floors. This innovative approach delivers optimum procurement efficiency and minimum carbon footprint to the benefit of all parties.


Lot

UK - United Kingdom


Active regions within the lot.

England _ North East

England - Yorks Humber

England - North West

England - West Midlands

England - East Midlands

England - East Anglia

England - London Boroughs

England - South East

England - South West

Wales

Scotland

Northern Ireland


Suppliers

Orbis Protect

SPS Doorguard

VPS

Specification

assures compliance and service quality


Asset Class:

Both housing and non-housing


Project Size:

From single smaller site to complex multi-site projects


Work Type:

The delivery of vacant property management services and all associated works and services including but not limited to:

  • protection - to prevent trespass, vandalism & theft

  • clearance - to facilitate refurbishment & ensure public safety

  • cleaning - to ensure the safety of on-site workers & general public

  • gardening - to maintain a tidy appearance; and

  • customer helpdesk - to co-ordinate all service delivery between landlord, manager, supplier and occupier


For more details about the specification, which addresses all Codes of Practice alongside project control, documentation, and on-site performance, please contact a member of the B2G team or our appointed suppliers.

Quality

certification + case history = competence


We assure competency & proven experience with a focus on

    • third party certification and affiliation (including ISO, CHAS, SIA, ICO, Environment Agency Upper Tier Waste Carriers Licence etc); and

    • case studies, where bidders were required to submit examples of delivering all works covered within the specification, and B2G sought client confirmations regarding each project submitted, securing 100% positive responses in respect of each Bidder.


Price

"should cost" = sustainable + competitive


In line with the government’s Should Cost Modelling (SCM) we focus on achieving sustainable & competitive pricing rather than a race to the bottom.


Bidders were required to submit discounts against national schedules and prices for all key OHP% and standard items.


As a result buyers enjoy clear benchmarked savings and clear cost control of all major line items.

Social Value

community benefit comes as standard


As a requirement for being appointed to the framework every bidder confirmed their willingness to actively support clients and deliver all measures which, depending on the size and nature of the Project and the needs of the local community, might include:


Local employment

Full & part time; apprenticeships; work experience

Supply chain

Local sub-contractors, suppliers, social enterprises, NGOs & charities

Supplies & equipment

Locally manufactured; reused or recycled; or sustainably sourced

Community engagement

Educational (eg. engaging with local schools & colleges etc); social (eg. engaging with local clubs & charities etc); or environmental (eg. litter patrol & work parties etc)

Call Off Process

flexible and efficient


Buyers can award a contract direct to any supplier confident they will deliver to a quality that meets or exceeds all regulations and standards, at a price demonstrably below market average, and in full support of the Public Services (Social Value) Act 2012, thus generating commercial value for money AND social value for the community - embodying the principles of MEAT.


Registration

The Buyer registers the project with B2G

Selection

The Buyer has the option to run a mini competition or to direct award a Project to any Supplier based on a wide range of factors, and based on their own preferred criteria or weightings, subject to ensuring that any action taken is transparent, non-discriminatory and fair.

Contract

The Buyer contracts the Supplier using the JCT/SBCC, NEC and/or PPC/FAC/TAC suites of contracts or Pre-Contract Service Agreements (PCSA) or the Buyer’s modified version of such standard forms.

Delivery

The Supplier delivers the project according to the agreed terms and KPIs, and B2G monitors the project.

Price increases

Price increases (including for materials) can be applied in line with either BCIS (Building Cost Information Service) or RPI (Retail Price Index) or CPI (Consumer Price Index) using ONS (Office of National Statistics) data and applying the Framework’s month of launch as the base index.

Tender Report VS22 - Voids Services

Notices

A Prior Information Notice (PIN) was published on 10 December 2021; the Contract Notice (CN) was published on 23 January 2022; and the Contract Award Notice (CAN) was released for publication on 29 April 2022.

Participation

17 requests for the ITT documentation were received. A submission date extension was requested and granted, and all active participants notified, and the framework webpage was also updated with the new submission date. 3 bids were received on or before 9am on 7 March 2022. No late submissions were received.

Evaluation

Our objective was to assure competent suppliers and competitive rates. We set the bar accordingly high. Each section of the bid document was scored separately, and weighted as follows:

  • Standard Questions
    This section is pass/fail. Standard Questions were based on PAS91 & ESPD format, covering company and financial standing, the latter evaluation based on financial accounts and insurance certificates submitted with each bid, and full independent financial reports from Veriphy, including current credit status, with emphasis placed on proven sustained profitability and a positive current ratio.

  • Social Value
    This section is pass/fail. Social Value support by all bidders was confirmed across four categories of measures (in accordance with the Social Value Checklist developed by the Considerate Constructors Scheme) covering local employment, supply chain, supplies and equipment, and community engagement.

  • Quality
    This section was weighted 50%.
    For Quality the focus was to assure competency and proven experience, with a focus on third party certification and case studies. Because each bidder was presenting projects undertaken for different buyers, it was unfair to score bids against one another, due to the lack of a common point of reference. Consequently top rank is shared by all Suppliers not excluded by the above criteria.

  • Price
    This section was weighted 50%.
    For Pricing our approach tallies with the principles of the government’s Should Cost Modelling, where the focus is on achieving competitive sustainable pricing and avoiding a race to the bottom. Bidders supplied discounts against national Schedules of Rates, and prices for all key OHP% and standard service item costs. Our evaluation addressed each line item submitted by all bidders rather than the entire 'basket' of each bidder, and because we score each rate and not each bid, top rank is shared by all Suppliers not excluded by the above criteria.

Award

Pursuant to Clause 87 of the Public Contracts Regulations 2015 preliminary award notices were issued to 3 bidders on 6 April 2022, each of whom share top rank for quality, price and VFM, and can each therefore be direct awarded to any project, by any contracting authority, anywhere in the UK. A period of standstill ran through to midnight at the end of 18 April 2022. No challenges were received, and consequently Award Confirmations were sent to each bidder.